PDFs are a format that can be used for many different purposes. They’re extremely convenient for sharing documents and sending them as email attachments, but you’ll also see them used in online chat programs and on websites where you may need to download something.
PDFs also happen to be an ideal format for sending documents that need to be read but not necessarily changed or edited.
PDFs are designed to be easily shared
PDF is a file extension designed to be easily shared. It’s also designed to be easily read and edited using tools like PDFSimpli to edit PDF online.
To start with, the PDF format was created in 1993 by Adobe. The goal of this format was to make it easier for people to share files across platforms and devices by using cross-platform standards that were compatible with both Windows and Macintosh computers.
PDFs are still used today as they provide an easy way for people who don’t want or need access to original documents (like those created in Microsoft Word) while still maintaining the integrity of said documents’ formatting.
PDFs are great for preventing accidental changes
PDFs are excellent for sending files that need to be read but not necessarily changed.
For example, if you need to send your client the first draft of a brochure and want them to have all the information upfront, then a PDF is perfect. They can download it on their computer or mobile device and read through it without having to wait for you as they would if you sent an MS Word document or PowerPoint presentation.
You may also want to consider using PDFs if:
- You’re working with images that contain text and don’t want that text edited in any way (for example, nutritional labels).
- The recipient will be able to access your document easily without needing special software or equipment (for example, an older computer).
You’ll often need to convert PDFs
In some cases, you may need to convert a PDF into another file format. This can be done by using a free online tool like PDFSimpli or an app on your computer.
You’ll often need to convert PDFs into other formats using a PDF editor and converter because most people view content in different ways. For example:
- If you want to share a document with someone who doesn’t have access to Adobe Acrobat, then it would be easier for them if the document was saved as a Word document instead of as a PDF.
- If you need something like PowerPoint or Excel for editing purposes, converting it from PDF could make things simpler for everyone involved.
We can’t stress enough how important it is to know how to use PDFs. They are the most commonly used file types in the world, and they will continue to be for years to come. If you want to keep up with the times, it’s important that you know what this format can do for your business or organization so that you aren’t left behind when everyone else is using them.